Free Printable Recommendation Letter Templates

Anyone who’s applied for a job knows how important recommendation letter can be to get hired and also the recommendation letter template so good enough. While you have probably asked for a reference letter in the past, you may be less familiar with writing one. If someone asks you for a reference, how can you produce a great letter that will help your employee, colleague, or friend get hired?

Writing a letter of recommendation doesn’t have to be a difficult process. There are standard things that you want to make sure you mention as you give your endorsement for the candidate. Following a template can help ensure that you are hitting all the important points in your letter, so it is as effective and informative as possible. The letter of reference template shows the format of a typical letter of reference for employment or educational purposes.

Sample Letter of Recommendation

Below there is a sample recommendation letter is provided from which you can have an idea that how to write a sample recommendation letter.


Your Contact Information

Your  Name

Your Title

Company or School Name



State, Zip Code



If you are writing a personal letter of reference, include a salutation (Dear Mr. Johnson, Dear Dr. Jameson, etc.). If you are writing a general letter, use “To Whom It May Concern” or don’t include a salutation. If you don’t include a salutation, start your letter with the first paragraph.

First Paragraph

The first paragraph of a recommendation letter explains your connection to the person you are recommending, including how you know them, and why you are qualified to recommend the person for employment or school.

Example: “I met Susan when she was a freshman in my Introductory Economics course at WVU. Throughout her studies in my department, I had the opportunity to work with her on several research projects where she acted as my assistant.” This was an example what you can write on the recommendation letter sample.

Second Paragraph

The second paragraph of a recommendation letter contains information about the individual you are writing about, including why they are qualified, what they can contribute, and why you are recommending them. If necessary, use more than one paragraph to provide details.

Example: “Kate graduated with honours in Philosophy, always focussed on how his future would progress.

He knew he wanted to pursue a doctorate very early on, and has worked independently, in groups, and as a research assistant. I believe that Bill would be an asset to your department, as he brings a tremendous amount of energy and enthusiasm to his studies. He is a very bright and qualified individual, and a pleasure to work with.”

Third Paragraph

When writing a letter recommendation letter to a candidate for a specific job opening, the recommendation letter should include information on how the person’s skills match the position they are applying for.

Ask for a copy of the job posting and a copy of the person’s resume so you can target your letter accordingly.

Example: “I believe that Christine would be an excellent addition to your international sales team. When I worked with her at XYZ, I was impressed by her ability to communicate the effectiveness of our products to our clients and close a sale. During the two years I worked with her, she was personally responsible for adding several new clients in Asia and Africa.”


This section of the recommendation letter contains a brief summary of why are you are recommending the person. Use phrases like “strongly recommend”, or “recommend without reservation” or “Candidate has my highest recommendation” to reinforce your endorsement.

Example: “During my acquaintance with Joanne, she has been efficient, professional, organized, and a fantastic team leader. She has my highest recommendation for the position of office manager at DEF Inc.”


The concluding paragraph of your recommendation letter contains an offer to provide more information. Include a phone number within the paragraph, and include the phone number and email address in the return address section of your letter, or in your signature.

Example: “Please feel free to contact me at 123-456-7890 if you need any additional information or clarification.”



Recommender Name


How to Write a Letter of Recommendation

Letter of Recommendation Samples

Below is the given sample of reference letter (recommendation letter). Have a look below to understand how to write the recommendation detail professionally.

Sample letter 1:

Dear Sir / Madam:

It is my great pleasure to write this letter in support of Miss Jane Smith’s application to your esteemed university.

I instructed Miss Smith for the course Introduction to the Tourism Industry. She was unquestionably one of the most able students in the class, and her work in the class consistently reflected a level of insightfulness and attention to detail that is unique to Miss Smith. Her reports were always prepared on time, and she stood out among her peers for her eagerness to engage in the process of learning and discovery. Simply put, Miss Smith was a true pleasure to have in class.

Miss Smith was happy to voice her own viewpoints during class discussions, and often asked me for further clarification of points I covered in my lecture. In addition to her confidence and eagerness to learn, Miss Smith also made a good impression on me due to her pleasant personality. Certainly, she seemed to get on well with classmates and teachers at all times, and I imagine that she will do the same when she is in your institution.

Based on my observation of her abilities, I strongly believe she has the potential to be an outstanding student at your university. I therefore recommend her for admission to your master’s program. Please do not hesitate to contact me for more information.

Yours sincerely,

Linda Johansen


Department of Tourism

ABC University

Sample letter 2:

To Whom It May Concern:

I am writing this letter of recommendation at the request of Ms. Jane Smith, a former student of mine at ABC University. After witnessing Ms. Smith’s performance in my class, I can state with confidence that she will be a positive addition to your institution.

I instructed Ms. Smith in the courses Introduction to Management 1 and 2, which she took over the course of one year. Ms. Smith quickly showed herself to be a conscientious student, and she did not hesitate to participate in discussions and raise various concerns and questions of her own. It was evident from the beginning of the class that she has a strong interest in the subject matter, and this was reflected in her grades as well. I am pleased to learn that Ms. Smith now hopes to pursue further studies in business and management, and based on her performance in this class, I feel strongly that she is well-suited for such a course of study.

Studying in your graduate school will inevitably bring many challenges and demands. I believe that Ms. Smith is uniquely suited to face these demands. When she took my course Introduction to Management, she, unlike her classmates, was not a business student, but rather was taking the class in order to pursue her interest in the subject matter. In this way, she was at a disadvantage, as many of her classmates had already received varying levels of instruction and training in business. Ms. Smith proved undeterred, however. She is a quick learner and she is confident in her abilities. When faced with challenges, she confronts them head on and seems to enjoy the process of learning and overcoming difficulties.

I was quite impressed by Ms. Smith’s performance and attitude in my course, and it is for these reasons that I wholeheartedly recommend her to your program. I believe that she possesses the determination and intellect to complete the course of study and progress to a successful career. If you have any further questions, please do not hesitate to contact me.


Linda Johnson

Associate Professor

ABC University

Sample letter 3:

To Whom It May Concern:

It is my great pleasure to write this letter of recommendation for Mr. John Smith. I have had the pleasure of viewing Mr. Smith’s professional development over the past two years, and I can state with confidence that he is a motivated and responsible person with a high degree of integrity. As such, I expect that he will be a very positive addition to your institution.

As the Chairman of Goodwell Co., Ltd., I feel that I know Mr. Smith quite well. He began working part-time as a Sales Assistant in our company’s Feed Department while he was still an undergraduate. In this role, he had a considerable amount of responsibilities, and he handled them effortlessly. He showed his skills to communicate with both customers and the sales staff, and due to his dedication and attention to detail, our company saw an increase in sales during this period.

At the same time, Mr. Smith was studying Business Administration in the university. His academic training and abilities gradually became evident, and after he graduated from the university, we promoted him to the role of Personal Assistant to the Managing Director, as we felt that he had already proven his management and communication skills and would be suitable for this position. He proved us right, and he has become an important, effective, and integral part of our management team.

Mr. Smith takes the initiative to identify problems and devise solutions. His role requires strong communication skills, and he has shown that he not only has these skills, but that he also has the ability to inspire respect and cooperation in teammates. He has shown that he is a very intelligent person with a mind well-suited to the world of business and management.

Mr. Smith has informed me that he hopes to pursue a master’s degree in International Business Management, and I feel that this is an appropriate choice for him. Based on my observation, he clearly has the interest to excel in this field, and based on his performance, he clearly has the ability to achieve success. I therefore highly recommend him to your master’s program without reservation. I sincerely hope that you give his application favourable consideration. If you need any further information about Mr. Smith, please do not hesitate to contact me.


Linda Johnson


GoodWell Co., Ltd.

Sample letter 4:

To Whom It May Concern:

I am delighted to have this opportunity to recommend Mr. John Smith to your esteemed master’s program. I have observed Mr. Smith’s work performance over the past several years, and as such, I can personally attest to his diligent working attitude and great potential.

As the Senior Vice President at ABHS Bank, I was Mr. Smith’s Supervisor from 2008 to 2010. Mr. Smith worked in ABHS Bank during his summer vacations in the university, and from his very first day in this company, it was immediately evident that he would be a positive addition to the company.

Initially, Mr. Smith worked as a part-time sales assistant, in charge of credit card promotions and various internal affairs. He proved to be a quick learner and someone who was able to take direction and eager to learn more to advance his abilities. With the guidance and support of me and my colleagues, Mr. Smith was able to meet sales quotas and perform quite effectively in this role.

Due to his performance, Mr. Smith was given more responsibility in tasks that more directly involved finance and investment, as this was the area in which he was most interested. Mr. Smith was clearly highly motivated to learn more and successfully accomplish his tasks. Although this was a part-time position, Mr. Smith showed great dedication and he proved that he is very certain of his goals and very dedicated to achieving them.

In sum, I found Mr. Smith to be an especially professional employee who stood out among his peers for his enthusiasm and eagerness to learn more. I am glad that he is pursuing a master’s degree in finance in your university, as I think this is the ideal path for him, and I am certain that he has the qualities necessary to face the challenges of postgraduate study and emerge successful. I therefore enthusiastically recommend him to your program.


Linda Johnson

Senior Vice President


There you have it—a letter that would make anybody wants to immediately hire you. Of course, keep in mind that this is simply a template. You can definitely make some tweaks and inject some creativity and personality. In fact, I encourage you to do so!

However, this should definitely get you started and on the right track. Remember; be complimentary (while still being honest!). A negative recommendation really serves no purpose, so if you find yourself going down that road, it’s better to tell the person no.

And, of course, ensure that you personalise every single letter that you write. The more customised you can make it, the better!

So, this was all about how to write a professional reference letter. If you have any query regarding the post, you can leave a comment below, we will reply to you at the earliest.TEMPLATESLETTER OF RECOMMENDATIONLETTER OF RECOMMENDATION TEMPLATERECOMMENDATION LETTER TEMPLATESAMPLE LETTER OF RECOMMENDATIONSAMPLE RECOMMENDATION LETTE